Business Letter: Accept Speaking Engagement

This writer is agreeing to be a guest speaker. The letter also notifies the recipient that certain audiovisual equipment will be needed. If the speaker is charging a fee, a contract would most likely be enclosed.

Dear Name:

I am happy to accept your invitation to be the keynote speaker at your annual symposium on January 15th. I will plan to arrive at the airport early that morning and leave after the luncheon speech. Per your request, I am enclosing a photograph and sample flyer that you are welcome to use to help promote your symposium.

Please reserve audiovisual equipment with the conference center ahead of time. I will need a microphone, overhead projector, and screen. A lectern with a microphone will be acceptable, but I prefer a clip-on, cord-free mike so that I can move around the room.

Thank you again for this honor. I am looking forward to meeting everyone there.


Business Letter: Accept Social Invitation

Your response should match the invitation. If the invitation was a written one, reply in writing to say whether or not you’ll be there. If you can’t accept, you don’t have to give a reason, though it’s okay if you do. If you’re planning to attend, restate the date and time to show you understand the plans.

Dear Name,

Dave and I will be at your house at 7 p.m. sharp next Friday, the 24th. We won’t say a word, because we too want Mary to be surprised.

We’re excited about the festivities. It promises to be fun.

Best wishes,

Business Letter: Accept Membership

This writer is accepting an invitation to join a civic organization. The letter is brief, but conveys the writer’s enthusiasm.

Dear Name:

Thank you for your letter of July 18. I am honored to accept your invitation to join your executive board.

I am well aware of the positive impact your organization has on this community, and I will do my best to contribute to your continuing efforts.

Thank you again for this honor. I look forward to meeting the other members of the board at the August meeting.


Business Letter: Accept Civic Position

Many businesspeople contribute to their communities by serving in unpaid civic positions. Their expertise is a great asset to these organizations, and it is often considered an honor to be asked to participate.

Dear Arts Council:

I was very pleased to receive the letter announcing my appointment to the Arts Council board of directors. Thank you for your vote of confidence. The Arts Council is a most prestigious organization in this community, and I hope that I can make a positive contribution.

Thank you again for this honor. I look forward to seeing you on the afternoon of September 4, Meeting Room A, Town Hall.